Yes! The Payroll People provides services to businesses throughout the United States.

We offer services to all types of business in the United States, with our specialty being payroll services for churches and non-profits. We also process payroll for restaurants, cleaning companies, auto body repair shops, and medical offices, to name a few. 

Whether you’re a church, non-profit, small business or medium business, we can meet your needs.

Yes, the first month of payroll is always free! Our software partner gives us the first month free, and we choose to pass that discount along to our clients.

There are many benefits to outsourcing payroll. 

  • Processing payroll is a time-consuming process, and by outsourcing your payroll you immediately free up precious time. You only need to worry about payroll once a pay period, allowing you more time to focus on your business.
  • You save money. Calculate how many hours your employees spend on payroll-related activities, such as calculating the payroll each pay period, printing, signing, and distributing paychecks or deposit slips, software purchases and computer maintenance, training and support, keeping up with changes in tax rates and laws, making tax payments, filing payroll returns and issuing W2’s, and compare them to the costs of outsourcing payroll. You’ll be surprised how much you will save by outsourcing your payroll.
  • It helps prevent mistakes. By hiring professionals whose sole responsibility and focus is payroll, you minimize the chances of errors, missed deadlines and incorrect filings or payments.
  • By outsourcing payroll, you can take advantage of expertise that payroll providers have. Payroll providers are on top of labor codes and legislations, making it easier for you to stay compliant.
  • It helps prevent the risk of identity theft, embezzlement of funds, and tampering with company files. Payroll providers invest in state-of-the-art systems for storing and protecting your data, keeping your information safe and secure.

Churches and non-profit organizations have different reporting requirements than a for-profit business. They aren’t subject to federal unemployment, and often aren’t subject to state unemployment. When the non-profit is a church, there are special regulations and exemptions that apply, specifically when it comes to paying ministers. If the person processing the payroll for the church is unaware of this, it can lead to costly payroll errors and overpayment in payroll taxes.

View the Resources tab for more information on church and non-profit payroll. There is a section under Forms and Payroll Articles & Information dedicated to church and non-profit payroll. You can also view our Payroll Blog for additional information.

No. We use SaaS – Software as a Service. You can access our software from any device that has internet access. You don’t have to download anything on your computer, tablet or smartphone and waste precious storage space. Simply go to our website, click on ‘Payroll Login’, and you are in.

We’ll discuss the payroll needs of your business, such as how many employees you have, how often you pay them, if you have multiple business locations or any special payroll situations. We’ll provide you with a payroll quote, in writing, outlining the services covered and our monthly fee. You’ll fill out a few forms, provide some information and documents, and we’ll do the rest. If you are switching payroll services mid-year, we enter all year-to-date information and do an audit of the payroll to make sure that taxes and pay were calculated correctly and uncover any potential issues. Once we have all the information in our software, we will let you know and will start processing your payroll.

We offer multiple submission options that you can choose from, depending on your specific business needs.

If your employees are predominantly salaried, we can set it up so that those employees are regularly paid on your normal pay day, without any additional work from you. You’ll only need to contact us if there is a change to payroll.

If you have a mix of salaried and hourly employees, you could submit hours as easily as via email. No need to submit anything for your salaried employees, we will pay them unless you tell us not to.

If you have a lot of hourly employees, we recommend our Time & Attendance add-on. Integrated with our payroll software, your employees punch in and out, you approve time and then payroll is done! Our software also integrates with QuickBooks Time.

We also offer the option to submit payroll via an excel spreadsheet, and if you are more hands-on, you can choose to enter the employee and payroll data yourself, directly in our free online portal.

We will work together to find the best solution for your needs.

We use a process called impounding. Impounding simply means that we move the funds from your business account into our payroll clearing account. This process saves you money because you don’t have to set up additional services with your bank, such as direct deposit and security services. This process also allows for us to ensure that funds are available when needed, whether for paying employees wages or paying payroll taxes. 

All of our payroll services include our Employee Self-Service portal. Within this portal, your employees can view and print their check stubs (and more!). The Employee Self-Service portal eliminates the need for you to be the middleman and is available whether you pay your employees via direct deposit or paper checks.

If you have any paper checks, you will have the option to have the checks mailed or you can print them at your business. Your payroll administrator can deliver the checks to the employees.

If you prefer to give your employees paper check stubs, your payroll administrator can print a copy of each check stub from the employer portal and deliver them to the employees.

Most of our clients take advantage of our free employer portal, where you can view payroll records, filings, employee data and yes, payroll reports. The reports are available immediately after payroll is completed and are available in pdf or csv format. 

If you choose to have your payroll reports emailed, they will be password protected.

When we process your payroll we will collect the payroll and tax funds from your business account. We will make your tax payments electronically to the IRS, the state and any city/local agencies as required.

We take care of your payroll filings, including any monthly, quarterly and annual returns that are required for your business, whether it be for the IRS, the state or a city/local agency. We file your W2’s & W3 at the end of the year and submit them to the Social Security Administration. You will receive copies of these filings for your business records.

Yes! Our payroll software is compatible with QuickBooks Online and QuickBooks Desktop. Our payroll software integrates seamlessly with both platforms, so you never have to manually enter payroll into your accounting software again!

You will receive a monthly invoice from QuickBooks Online that can be paid via credit card or bank draft. We accept all major credit cards, including Visa, Mastercard, Discover and American Express.

There is no processing fee for either option.

Please contact us with any other questions you may have. You can email us at [email protected] or give us a call at 262-351-7177. We’re here to help!